Company Secretary

The Company Secretary will be responsible to provide corporate governance, legislative compliance and secretariat support to the Board and Board Committees.

Minimum Requirements:

• • Minimum: A relevant LLB (NQF level 8)
  • Master’s degree in law (NQF level 9) will be advantageous
  • Affiliation to relevant industry related body such as   Chartered Institute of Secretaries institute will be an added advantage
  • Minimum: 10 years’ experience at company secretary level which includes administering corporate governance, secretariat, board administration, advising board members on governance implications preferably in a municipal or public sector environment.
  • Knowledge of good corporate governance.
  • good knowledge of municipal legislation, Companies Act and King IV
  • Knowledge of local government sector

Added Advantages:

• • Affiliation to relevant industry related body such as   Chartered Institute of Secretaries institute will be an added advantage.

Competencies and Skills:

• • Strategic Thinking.
  • Leadership.
  • Ethical.
  • Professionalism.
  • Relationship Management.
  • Influencing and Negotiation.
  • Decisiveness.
  • Business Acumen.

Key responsibilities

The incumbent will be responsible for:

• • Manages Board and Committees of the Board
  • Prepares and issues notices of meetings timeously.
  • Prepares the agenda and supporting documents for meetings.
  • Coordinates the submission of reports to the Board, Board Committees and EXCO
  • Ensures actions requested by Board are undertaken by the responsible executives and reported back to the Board.
  • Formulates accurate minutes and resolutions.
  • Communicates the Board and Committee resolutions to relevant parties and prepares action sheets to this effect.
  • Develops the Board Annual Work Plan
  • Maintains an effective information reporting process amongst the Committees.
  • Develops and updates corporate governance policies to ensure company-wide legislative compliance.
  • Develops and updates a Corporate Governance Policy Framework which includes e.g. Delegation of Authority, Whistleblowing Policy, Fraud Prevention Policy, Code of Conduct for Board and Staff, Board Charter, Committee Terms of Reference, Legislative Compliance Matrix, etc.
  • Oversees overall company-wide legislative compliance requirements (Companies Act, MFMA, Municipal Systems Act, King III) and reports on compliance/non-compliance to Board and shareholder as required.
  • Develops overall company-wide legislative compliance matrix and provides reports to Board and relevant stakeholders/governance structures.
  • Manages compliance with the Company’s Act and Municipal Finance Management Act (MFMA) regarding the meeting documentation.
  • Provides input to amendments to organisational policies and procedures.
  • Provides advice to the Board on the Companies Act, MFMA, Municipal Systems Act and corporate governance compliance issues to ensure effective functioning of the Board and its Committees.
  • Maintains statutory registers for the Company.
  • Oversees lodging of the necessary Company forms with the Registrar of Companies e.g. annual returns, change of name/address, resignation of Board members.
  • Board and Committee Performance Appraisals and training.
  • Manages the performance appraisal process for Board, the Committees, and individual Directors to ensure that they take place annually.
  • Arranges skills training to the Board, Committee, and directors where necessary.
  • Provides training to board members on their fiduciary duties, corporate governance, and relevant legislation.
  • Manages the budget of the Board and committees continuously in consultation with the Board Chairperson
  • Allocating the necessary resources appropriately.
  • Responsible for management of personnel in the unit
  • Identify risks in Corporate Governance including company records and legal is exposed to.
  • Implement appropriate risk management strategies.