EXECUTIVE SECRETARY

DEPARTMENT: OFFICE OF THE CITY MANAGER

Division: N/A

Section: Office of the City Manager

Location: Tshwane House

Reference number

OFCM039-2026

Position

EXECUTIVE SECRETARY

To be advertised

Internal

External

This position seeks to attract

African female

African male

Coloured female

Coloured male

Indian female

Indian male

White female

White male

Person with disability

All categories

Job level

T11

Scale

R400 944,00 – R556 836,00 per annum

Estimated

remuneration package

R543 294,00 – R741 715,00 per annum

Job purpose

To render an executive secretarial and administrative support service to the Office of the City Manager

Appointment 

requirements

Grade 12 plus a secretarial qualification or training 

At least two years’ relevant secretarial experience 

Computer literacy 

Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Personal attributes

and/or competencies

Planning and organising: Ability to plan activities within specific time frames and then execute these activities accordingly

Use of technology: Ability to use technology in the workplace to optimise the functioning of the City of Tshwane

Communication: Capacity to listen attentively, grasp issues, present information in a clear manner and respond appropriately to the verbal and written communication of others

Resilience: Ability to respond constructively to pressure and stressful situations and the ability to persist with goals despite obstacles and setbacks

Primary functions                                       

Receive and communicate successfully with categories of people

Provide an office administration service

Arrange meetings, workshops, conferences, functions and interviews

Determine the number of people who will attend the event, on what date and at what time it will begin and what the duration will be

Deal with venue reservations and arrange refreshments

Confirm appointments with the City Manager, diarise such and informing the relevant people of the appointment

Arrange parking

Compile guest lists and attendance registers

Prepare information and supporting data for meetings, ensuring that parties involved in the meeting are provided with necessary documentation

Provide a typing and computer operating service

Type official reports, letters, minutes, agendas, envelopes, presentations and correspondence

Proofread, edit and spell-check typed documents

Make backups of data

Provide an operational logistics service

Report defective machines and arrange for the service and maintenance of office machines and equipment, such as photocopy machines, fax machines, scanners, etc in the Office of the City Manager with various external firms from which these machines are rented

Keep own computer equipment and that of the City Manager clean

Report problems experienced with computer software and hardware by referring such to the officers concerned in the ICT Division

Keep the asset inventory of own office as well as the Office of the City Manager updated

Execute diverse official secretarial duties

Maintain confidentiality and a relationship of trust with the City Manager

Portray a professional image of the Office of the City Manager and the City of Tshwane

Perform miscellaneous secretarial duties that are necessary at own discretion or on request

Develop own skills during quiet times by learning, among other things, new computer programme functions and applications

SAP

S70000377

New/natural attrition

Natural attrition

Enquiries

Keitumetse Mogashoa (012 358 1766), Thea Louw (012 358 1226) or
Charmain de Villiers (012 358 4345)