ADMINISTRATIVE OFFICER

ENERGY AND ELECTRICITY BUSINESS UNIT

Office of the Group Head

Section: Management and Administrative Support   

Location: Middestad Building, Pretoria Central

Reference number

PWEE671-2026

Position

ADMINISTRATIVE OFFICER

To be advertised

Internal

External

This position seeks to attract

African female

African male

Coloured female

Coloured male

Indian female

Indian male

White female

White male

Person with disability

All categories

Job level

T7

Scale

R254 808,00 – R353 892,00 per annum

Estimated

remuneration package

R357 290,00 – R483 405,00 per annum

Job purpose

To render a registry, archives and document management service to the Energy and Electricity Business Unit

Appointment 

requirements

Grade 12

At least six months’ relevant experience in an administrative support in a registry, archives and documents management environment

Computer literacy

Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Applicants must be willing to be placed anywhere in Tshwane from time to time as required and determined by the departmental management. Thus, by applying for any of these positions the applicants irrevocably accept this condition.

Personal attributes

and/or competencies

Knowledge and understanding of the Archives and Records Management Policy;  being ethical; good communication skills; good general administrative skills; good interpersonal relations; ability to be a good team member; ability to pay attention to detail; ability to be professional; ability to work independently at strategic level; having integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the section; organising and coordination skills

Primary functions

Attend to clients at the counter requesting documents

Receive and register all incoming and outgoing mails and correspondence

Manage the filing system

Execute records and document management functions

Retrieve and file documents following the file reference numbers

Close full volumes and open new files

Withdraw closed files and list them for archiving and safekeeping

Use a control sheet for mail to be sent to other sections and departments

Regularly update the filing cabinet and identify and remove duplicate files

Capture the information of outgoing mail into the computer

Identify and list all documents and files due for disposal

SAP

S70003908

New/natural attrition

Natural attrition  

Enquiries

T Hlongwane (012 358 6392), N Mdluli (012 358 2184) or S Machaba
(012 358 6192)