DEPUTY DIRECTOR: EXCO SECRETARIAT

DEPARTMENT: GROUP LEGAL AND SECRETARIAT SERVICES

Division: N/A

Section: Secretariat Services

Location: Pretoria Central

Reference number

LESE092-2026

Position

DEPUTY DIRECTOR: EXCO SECRETARIAT

To be advertised

Internal

External

This position seeks to attract

African female

African male

Coloured female

Coloured male

Indian female

Indian male

White female

White male

Person with disability

All categories

Job level

T17

Scale

R791 352,00 – R1 099 056,00 per annum

Estimated

remuneration package

R1 178 103,00 – R1 569 752,00 per annum

Job purpose

To manage the compilation of agendas and logistical arrangements for the Mayoral Committee, to ensure professional and accurate recording of deliberations at various meetings and to ensure compliance with statutory requirements and applicable legislation

Appointment 

requirements

A relevant three-year career-related tertiary qualification (degree or national diploma) in Public Administration or Office Administration or Management or any study field related to the position

At least eight years’ relevant working experience in a secretariat environment

Managerial experience will be an added advantage

A valid Code B driving licence

Computer literacy and proficiency in Microsoft Word, Excel and PowerPoint

Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Personal attributes

and/or competencies

Attention to detail: Ability to scrutinise own work and that of others to ensure accuracy and compliance with the relevant municipal standards

Problem solving: Ability to identify potential problem areas and to break the problem into component parts, generate potential solutions, select an option and implement it

Planning and organising: Ability to plan activities within specific time frames and then execute these activities according to plan

Communication: Capacity to listen attentively, grasp issues, present information in a clear manner and respond appropriately to verbal and written communication of others

Cognitive ability: Ability to gather information, analyse issues and deal with complexity and ambiguity, show long-term thinking, follow through in a logical manner, be aware of consequences and implications, and see the bigger picture

Direction setting: Ability to create a clear sense of common purpose and vision for others with a view to obtaining buy in and commitment to goals

Primary functions

Ensure a climate conducive to promoting and sustaining motivational levels, productivity and performance by directing and controlling outcomes associated with the use, productivity and performance of personnel within the section

Monitor and control the section budget so that income and expenditure are in line with Council requirements

Ensure the rendering of secretariat services to the Mayoral Committee

Arrange Mayoral Committee meetings

Coordinate correspondence where two or more departments or directors are involved

Arrange all logistical matters pertaining to presentations to be made at Mayoral Committee meetings

Arrange and be involved in all budget conferences organised by the Mayoral Committee for all councillors

Ensure that the City of Tshwane complies with acts of Parliament and government regulations

Thoroughly edit and fine-tune all reports emanating from different departments to ensure that all relevant information (such as comments from relevant departments) are included before the inclusion of the reports in the Mayoral Committee agenda

Ensure that confidentiality of politically sensitive materials and information emanating from the Mayoral Committee is not disclosed

Coordinate and monitor the printing of mayoral agendas, dispatching, etc

Report directly to the Director: Secretariat Services and perform any function mandated by the director

SAP

S70000733

New/natural attrition

Natural attrition

Enquiries

C Geldenhuys (012 358 8446) or F Alexander (012 358 6069)