FUNCTIONAL HEAD: REGISTRY AND DOCUMENT MANAGEMENT
Date: 9 Feb 2026
Location: Tshwane House, Tshwane House, ZA, Tshwane Ho
Company: City of Tshwane
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DEPARTMENT: OFFICE OF THE CITY MANAGER |
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Division: Office of the City Manager |
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Section: N/A |
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Location: Tshwane House |
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Reference number |
OFCM031-2026 |
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Position |
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To be advertised |
Internal |
External |
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This position seeks to attract |
African female |
African male |
Coloured female |
Coloured male |
Indian female |
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Indian male |
White female |
White male |
Person with disability |
All categories |
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Job level |
T15 |
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Scale |
R630 852,00 – R876 180,00 per annum |
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Estimated remuneration package |
R835 923,00 – R1 148 180,00 per annum |
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Job purpose |
To deliver an efficient and effective register and document management support service to the Office of the City Manager |
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Appointment requirements |
An appropriate three-year tertiary qualification or degree (national diploma or degree) in Public Administration, Business Administration or Archives and Records Management or any other study field related to the position Certificate in Records Management offered by the National Archives will be an added advantage At least six years’ relevant working experience in a registry and document management environment Supervisory experience will be an added advantage A valid Code B driving licence Computer literacy Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost |
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Personal attributes and/or competencies |
Ability to pay attention to detail; planning and organising skills; problem-solving skills; good verbal and written communication skills |
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Primary functions
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Execute generic personnel management functions Ensure effective and efficient office administration support Render an effective and efficient document management system and ensure compliance with requirements as set out in the National Archives and Record Service of South Africa Act, 1996 (Act 43 of 1996) Assist in preparing and distributing agendas and minutes Oversee the management of correspondence Maintain records and registers as required Search for information on specific topics on behalf of the executive using electronic, internet and library resources and specialist personnel Collate and forward information on specific topics for perusal Maintain library reference materials relevant to the function Create presentations using word processing and related Office applications Prepare notifications, agendas and minutes for specific meetings and attend to the distribution and/or arrange for the collection of documentation prior to scheduled meetings Peruse Council and committee agendas and minutes of meetings and identify and forward items requiring the attention of the cluster Ensure that all incoming and outgoing documents are registered on the document management system Scrutinise all incoming documents and issue instructions accordingly Ensure that documents are referred to the relevant regions and officials Ensure an effective and efficient tracking and pending system Ensure that all closed matters are filed in terms of the prescriptions of the National Archives and Record Service of South Africa Act, 1996 Ensure control over the keeping of registers as prescribed by the National Archives of South Africa Dispose of archives in terms of disposal authority as prescribed by the National Archives and Record Service of South Africa Act, 1996 Provide management information regarding the document management system upon request |
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SAP |
S70000378 |
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New/natural attrition |
New |
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Enquiries |
Keitumetse Mogashoa (012 358 1766), Thea Louw (012 358 1226) or |
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